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FAQs – Please make sure to consider all information!

Here you will find answers to the most frequently asked questions. If your question is not answered, please feel free to contact us via email.

These are FAQs about applying for a Baden-Württemberg-STIPENDIUM at the Albert-Ludwigs-Universität Freiburg for outgoing students.

Please note: This information does not apply to incoming students who will be studying at the University of Freiburg as exchange students! The corresponding call for applications for students of our partner universities can be found here. If you have any questions, please contact: bw-stipendium@io.uni-freiburg.de

Application documents

Do the application documents have to be written in German?

No, you can submit all documents in German or English, it makes no difference in the evaluation.

Do I have to submit a language test in all cases or are there exceptions, e.g. if I am a native speaker?

Yes, even if you are a native speaker or, for example, have completed an English degree program or had English as an examination subject in your university entrance qualification/Abitur, you must submit a language test. We require a language test in which the four categories of listening and reading comprehension as well as speaking and writing skills are evaluated, as points are awarded for all four categories.

Which language certificates are accepted?

Language test on DAAD form (2015), the test is conducted by the Language Teaching Institute www.sli.uni-freiburg.de. This form can also be used by non-German applicants. Please make sure that all pages are signed or stamped on the SLI form.

Alternatively for English: result of TOEFL, IELTS or UCLES test.

Spanish: result of the DELE test, provided that valid login details are also provided.

Chinese: HSK, please note that here, the additional sheet for the oral exam is required.

Other language tests: They must include the categories listening and reading comprehension as well as speaking and writing skills. If you wish to submit another language test, please send us a scan of the test result in advance, so that we can check if we can accept it.

Regardless of the validity period, language certificates must not be older than two years!

 

What should I keep in mind when writing my resume?

  • Please compile a complete, tabular and clearly structured curriculum vitae, including your degree program(s), showing not only your professional experience (vocational training, part-time jobs, internships, etc.) but also your extracurricular activities (voluntary work, involvement in associations, student initiatives and other institutions, awards, as well as experience abroad, intercultural skills, etc.).
  • Please clearly identify your voluntary work and do not combine it with other activities (e.g., do not combine "voluntary work and professional experience"; please provide separate information, so that we can distinguish what was done on a voluntary basis and what was a paid job).
  • For all aspects, please state the duration with starting and end dates (month and year) and describe what you did there (i.e. not only stays abroad in countries X, Y and Z, but also with exact details of what was done there from when to when).
  • In addition, please only include verifiable stations in your resume, as we may conduct random checks. You do not have to submit supporting documents, but should be able to submit them to us within 4 weeks in case of a random checking.
  • Please also indicate your nationality (or citizenship), as stays in countries whose nationality/citizenship you have may not be funded insofar as you grew up there and/or have already lived there for several years.
  • If you have more than one nationality/citizenship, please indicate all of them.
  • Please include your name on each page.
  • Please submit the resume in duplicate.
  • Please note the maximum length of 2 pages.

 

What should I write in the motivation letter?

Please explain the first two aspects mentioned below in particular, but also the other aspects listed below:

  • Academic added value of the stay abroad, how will you benefit academically from the stay abroad and which courses would you like to take there and why?
  • Relation to your studies in Freiburg, previous and future study content
  • Reasons for choosing the university abroad and the destination country
  • Relation to possible future career plans
  • Personal suitability
  • What you have already done to prepare your stay abroad
  • Reasons for applying for a Baden-Württemberg-STIPENDIUM (networking idea of the foundation, to what extent you can identify with the BW Foundation, etc.)
  • Please include your name and a page number on each page.
  • Line spacing 1.5, font size 11
  • Please submit the letter of motivation in duplicate.
  • Please note the maximum length of 2.5 pages.

 

What do I have to consider regarding the letter of recommendation?

If you have applied for an exchange place via the International Office (Freiburg Global Exchange program), you have already submitted a letter of recommendation as part of this application. We can request this from our colleagues at the International Office (IO). If you wish to do so, please simply let us know when you hand in your paper documents or include a repsective note in your application. Please refrain from requesting them from the relevant staff in the IO, as we will then request them all together.

However, you can of course request a new letter of recommendation and submit it when you hand it in. The same applies to applicants nominated via a faculty exchange or who did not hand in a letter of recommendation in the International that was issued by a professor or treacher with a PhD title. In this case, please note the following requirements:

 

  • Please use the form for the letter of recommendation that can be found on the application documents page.
  • Please note that as the applicant, you should complete the page containing information on yourself and submit it to the reviewer. The reviewer should then complete only the check-off page and give you the two pages in a sealed envelope. We do not require a detailed text from the professor/teacher with a PhD title .
  • The letter of recommendation must be completed by a professor or a teacher with a PhD title from the University of Freiburg or another university at which you have already obtained a degree (e.g. bachelor's degree).
  • When submitting your application, please hand in the letter of recommendation in a envelope closed by the reviewer or have the reviewer send it directly to the International Office at the Service Center Studium in Sedanstr. 6 (not at the Rector's Office at Fahnenbergplatz!). If it is sent to us, please inform us when submitting your application that we should already have it or that it should arrive soon and who you have requested the letter of recommendation from.

 

What should I consider in general regarding the form of the application documents?

In addition to the content of your application documents, the form of your application documents also plays an important role, because your documents are your "business card", so to speak. Therefore, please note the following aspects:

 

  • Please submit the documents according to the order of the checklist on the application form! All documents can be submitted printed on one side, but for the sake of the environment also on both sides.
  • Please note that you must submit the letter of motivation and the CV in duplicate, so that different reviewers can read the documents at the same time.
  • Please also pay attention to your spelling and formatting and read through the documents again carefully before submitting them.
  • Please submit only documents that are in perfect condition.
  • Please do not submit originals if you may need them again at a later date. Plain copies are usually sufficient.
  • Please also allow sufficient time for the preparation of your documents, make every effort to write and compile the relevant documents the best way you can and adhere to the guidelines regarding the letter of motivation and the curriculum vitae.

 

Which documents can be submitted after the end of the respective deadline?

Only the following documents can be submitted after the end of the deadline:

 

  • Letter of recommenation, if it cannot be forwarded internally by the IO from your application for the exchange place at the International Office anyway: within 2 weeks after the end of the respective deadline (since it depends on third parties, but should already have been applied for; please provide us with the name of the professor/teacher when submitting the application)
  • Studienbescheinigung (matriculation certificate, not the „Immatrikulationsbescheinigung) for subsequent semesters: Submission by email as soon as possible (if the stay abroad extends into a semester for which you can only re-register at a later date).

All other documents must be submitted before the end of the respective deadline. Applications that are incomplete or submitted too late can unfortunately not be considered for formal reasons.

 

As a medical or pharmaceutical student, what do I have to submit concerning the transcrips of records?

Please submit a transcript of records from your undergraduate and graduate studies, as well as the certificate for the first and, if available, additionally the certificate for the second section of the Pharmaceutical or Medical Examination (called „Zeugnis für den ersten“ and/or „zweiten Abschnitt der Pharmazeutischen bzw. Ärztlichen Prüfung”; with average grade).

 

What should I keep in mind when filling out the online application and the application form regarding the funding period?

Please enter only the semester dates of your semester(s) abroad here, regardless of whether you arrive earlier or depart later. Please inform us immediately by e-mail of any changes! You can find the semester dates of the partner university either on the homepage of the respective university or by asking the International Office there (start date: beginning of the welcome week or lecture period at the partner university, end date: end if the examination period at the partner university).

 

I am going abroad through a so called „State Program“ (Landesprogramm) - which university should I indicate in the online application?

If you do not yet know at which university you will study, please indicate your 1st priority in the online application first. If this changes later, please inform us by e-mail so that we can change it accordingly in your profile.

Target countries and Program Lines

 

Why can ERASMUS stays not be funded?

Stays in the European Union cannot be supported, because they can be funded by ERASMUS or by ERASMUS Placement. If you want to study or do an internship within Europe, please have a look on this page: https://www.studium.uni-freiburg.de/en/counseling/exchange-programs-and-studying-abroad/erasmus

 

Why are internships not eligible for funding?

The Baden-Württemberg-STIPENDIUM is only intended for stays abroad if you study at one of our partner universities. If you would like to do an internship in Europe, you can find information about ERASMUS Placement here. If you want to do an internship outside the ERASMUS area, you can find more information on funding here: www.uni-freiburg.de/go/promos.

 

Combination with other scholarships

Can I take advantage of several funding opportunities for my stay abroad?

The Baden-Württemberg-STIPENDIUM can be combined with Auslandsbafög (BAföG grants for stays abroad) and with some domestic scholarships (exception: Deutschlandstipendium). Please inform the BAföG office, if you are accepted as a scholarship holder by the Baden-Württemberg-STIPENDIUM, as our funding will be counted towards your BAföG there.

The Baden-Württemberg-STIPENDIUM cannot be combined with other grants that are specifically intended for the stay abroad. However, if the funding is for another purpose, a combination may be possible, e.g. in the case of a travel allowance from another sponsor, book money or the like.

You must indicate applications for other grants for your stay abroad when applying for a Baden-Württemberg-STIPENDIUM and the International Office must be informed about the decision of the other sponsors. In case of two positive decisions, you would have to choose one of the two funding possibilities, if they cannot be combined. In case of doubt, please contact us in advance by email! We will be glad to tell you, whether other fundings are combinable, or not.

General questions

 

Will my documents already be completely checked when I submit them?

Due to the large number of applications, only a check for completeness can be made upon submission. The complete formal review of the documents will only take place after the application deadline.

 

What are my chances of receiving a scholarship?

This depends on the quality of your application on the one hand and on the number and quality of all applications on the other hand, as well as the respective annual budget and the costs for the approved stays. The selection process is very competitive. In the selection process, emphasis is placed on above-average academic performance in your field of study as well as exceptional extracurricular commitment and very good language skills in the language of instruction.

 

When will I receive my acceptance/rejection letter?

The Baden-Württemberg Stiftung usually sends the acceptance and rejection letters for applications for stays beginning in the winter semester in mid-June, or for stays beginning in the summer semester at the end of the previous year, by e-mail to the e-mail address you provided in your online application.

A possible move-up procedure (insofar as applicants who have received an acceptance and do not accept it or have to withdraw from the scholarship) usually takes place in July/August for the winter semester and at the beginning of the calendar year for the summer semester. However, you also might be contacted at a later time, in case somebody withdraws from the scholarship later and in case you are the next move-up candiate on our list. Please do not hesitate to contact us in case of any questions on the move-up procedure for applicants whose application was rejected in the first place.

 

What has to be done after receiving an acceptance letter?

 

  • Scholarship contract: Please note that in case you are awarded a scholarship, you must send us your completed and signed scholarship contract (in the original) by post within 10 days. If you are already abroad, you can also email us a scan of it first to meet the deadline and mail us the original version by post, which might take a bit longer from abroad. Therefore, please make sure to check your emails weekly and that you have the opportunity to send the acceptance letter, even if you are abroad.

If you are still waiting to hear back from another scholarship, please inform us by email immediately after receiving the acceptance email. Then we can discuss how long the deadline can be extended. Please only accept the scholarship immediately if you are sure you want to receive it. If you are unsure about this (due to other scholarship applications, because you are dallying with the idea of not taking up the stay after all, etc.), please contact us by email before accepting the BW scholarship.

  • During your stay abroad: You are obliged to inform us immediately about any changes regarding your stay! (E.g. if you will leave before the end of the respective semester or if you will only attend one semester instead of originally planned 2 semesters). If there is a so-called Regional Chapter of the BW foundation at your place of study, we would also be pleased if you would participate in the events offered, in order to take the networking idea of the foundation into account. Further information can be found here: https://www.bw-stipendium.de/en/network/regional-chapter/
  • After the end of your stay abroad: You have to send us an experience report and a confirmation of the successful realization of your stay abroad in the form of a transcript of records of the partner university within 4 weeks! If you receive the transcript later, please inform us by email. Then we can discuss how long the deadline can be extended. We recommend that you complete about 20 ECTS per semester abroad. A scan of the transcript via email is sufficient for us. A guideline for writing the experience report will be sent to you by email at the end of your stay or upon request. If you have any questions, please also contact us: BW-Stipendium@io.uni-freiburg.de.

 

Moreover, by signing the scholarship contract, you agree to attend the events of the Baden-Württemberg Stiftung. This means that, although you are not obligated to attend all of the events, we and the foundation would be very pleased if you would appear at least at some of them and thus take the foundation's networking idea into account. The events are always great and exciting and one of the goals of them is networking. You can meet other scholarship holders from our international partner universities who are studying here as exchange students there (maybe also from the partner university you are going to or have been to after your stay). In addition, you will have the chance to meet other Freiburg or Baden-Württemberg scholarship holders who will also be going abroad or who have already been abroad. Depending on the event, these are only for Freiburgers or also for scholarship holders from all over BW. The foundation itself organizes an annual meeting and a summer festival. You will be invited via bws world. Furthermore, the International Office organizes some events. You will be invited via email if the event is open for outgoings, and last but not least there is the Regional Chapter Freiburg which also announces their events on bws world.

 

In case I am awarded a scholarship: When will I receive the money?

Scholarship installments are usually paid out at the beginning of each month. You can view the corresponding months in which you will receive a scholarship installment in your profile on bws world in the "Scholarship data" section. If you have any questions regarding the disbursement of your funds, please contact Ms. Scheidler at luitgard.scheidler@io.uni-freiburg.de.

 

Is there a move-up procedure and how does it work?

Yes, insofar as other applicants who have received a scholarship withdraw from their scholarship (e.g. for private reasons, because they were granted other funding of other scholarship providers that is not combinable or due to a travel warning), there is a move-up procedure. In this case, we will notify the eligible students by email (order according to the ranking of the selection committee). This could still happen if you are already abroad. Therefore, please always inform us immediately if you have received an acceptance or rejection from another scholarship provider, even if you should have already received a rejection from us. This also applies in the event that you do not start your stay abroad after all or return early. In this way, the procedure can be accelerated for all applicants.

 

Will I receive an official confirmation that I have received the Baden-Württemberg-STIPENDIUM?

In addition to the acceptance by the Baden-Württemberg Stiftung, all scholarship holders receive a scholarship confirmation, which can be downloaded in their online profile after the acceptance (please see the documents section in your online profile, you can find it here: „Receipt of scholarship”), as well as a scholarship certificate after submission of all documents after the end of the funding, which can also be downloaded there.